 There
is much good news to report as the university is completing
its second full fiscal year on the UCF Financials system.
The close of the fiscal year is an opportune time to
look into the immediate future for UCF Financials. Here
is an update on some of the projects on which our team
has been working, and a preview of some planned activities
for fiscal year 2006:
- DAL revision project – The Departmental Authorization
List (DAL) and UCF Financials Security Access forms
will be combined. As a result, departmental controls
on purchases will be strengthened, the DAL will be easier
for university employees to use, and duplicate data
entry will be eliminated.
- Enhancements to the Financials DataMart - When complete,
the DataMart will provide additional access to encumbrance
and budget information along with the expenditure data
already displayed.
- Automating the process to request new departments
and projects – This automation project will benefit
areas responsible for requesting the establishment of
new departments and projects, and will replace the Office
of Research and Commercialization’s (ORC) existing
650 form. This collaborative effort with ORC will create
a number of efficiencies in the process of setting up
new departments and projects. As UCF continues to grow,
the streamlined process will prove increasingly important.
- Plans to upgrade the UCF Financials system from version
8.4 to version 8.8 during fiscal year 2006. With Oracle’s
acquisition of PeopleSoft in January of 2005, it becomes
increasingly important to keep existing PeopleSoft applications
current. This will serve to best prepare the university
for an eventual merged software product that is intended
to combine the strengths for which both Oracle and PeopleSoft
are known.
- Plans to consider implementing e-Procurement and
workflow during fiscal year 2006. E-Procurement is designed
to streamline the procurement process with requisition
management and tracking, utilizing workflow capability.
Workflow provides an automated mechanism for routing
and approval.
- Plans to implement a series of enhancements to existing
UCF Financials reports, recommended by members of both
the Financials Focus Group (FFG) and the Administration
and Finance Financials Focus Group (A&F FFG).
The Financials Support Services team will accomplish
the activities above while maintaining our continuous
support for the user community of UCF Financials.
Project Manager
Associate Controller, UCF Finance & Accounting
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